Privacy

Selattyn and Gobowen Parish Council Privacy Policy

Your personal information is being processed by Selattyn and Gobowen Parish Council. We are devoted to managing personal information in line with current legislation and best practice, this includes the new General Data Protection Regulation (GDPR) which is active from May 25th, 2018. Whenever you provide personal information, we will treat information in accordance with our privacy policy.

Description of processing

The following is a broad description of the way this organisation processes personal information:

Reasons/purposes for processing information

We process personal data for some or all of the following purposes:

  • To deliver public services including to understand your needs to provide the services that you request and to understand what we can do for you and inform you of other relevant services;
  • To confirm your identity to provide some services;
  • To contact you by post, email, telephone or using social media (e.g., Facebook, Twitter, WhatsApp);
  • To help us to build up a picture of how we are performing;
  • To prevent and detect fraud and corruption in the use of public funds and where necessary for the law enforcement functions;
  • To enable us to meet all legal and statutory obligations and powers including any delegated functions;
  • To carry out comprehensive safeguarding procedures (including due diligence and complaints handling) in accordance with best safeguarding practice from time to time with the aim of ensuring that all children and adults-at-risk are provided with safe environments and generally as necessary to protect individuals from harm or injury;
  • To promote the interests of the council;
  • To maintain our own accounts and records;
  • To seek your views, opinions or comments;
  • To notify you of changes to our facilities, services, events and staff, councillors and other role holders;
  • To send you communications which you have requested and that may be of interest to you. These may include information about campaigns, appeals, other new projects or initiatives;
  • To process relevant financial transactions including grants and payments for goods and services supplied to the council
  • To allow the statistical analysis of data so we can plan the provision of services.
  • Our processing also includes the use of CCTV systems for the prevention and prosecution of crime.

What is the legal basis for processing your personal data?

The council is a public authority and has certain powers and obligations.  Most of your personal data is processed for compliance with a legal obligation which includes the discharge of the council’s statutory functions and powers.  Sometimes when exercising these powers or duties it is necessary to process personal data of residents or people using the council’s services.   We will always take into account your interests and rights.  This Privacy Notice sets out your rights and the council’s obligations to you.

We may process personal data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract.  An example of this would be processing your data in connection with the use of sports facilities, or the acceptance of an allotment garden tenancy

Sometimes the use of your personal data requires your consent. We will first obtain your consent to that use.

Type/classes of information processed
We process information relating to the above reasons/purposes. This information may include:

  • personal details
  • family, lifestyle and social circumstances
  • goods and services
  • financial details
  • education details
  • employment details

We also process sensitive classes of information that may include:

  • physical or mental health details
  • racial or ethnic origin
  • religious or other beliefs
  • trade union membership

Who the information is processed about
We process personal information about customers and clients, advisers and other professional experts and employees.

Who the information may be shared with
We sometimes need to share the personal information we process with the individual them self and with other organisations. Where this is necessary we are required to comply with all aspects of GDPR. What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons. Where necessary or required we share information with:

  • business associates, professional advisers
  • family, associates and representatives of the person whose personal data we are processing
  • suppliers
  • local and central government
  • financial organisations
  • ombudsmen and regulatory authorities
  • credit reference and debt collection agencies
  • healthcare professionals, social and welfare organisations
  • current, past or prospective employers
  • examining bodies
  • service providers

 

Rights of Data Subjects

The right to be informed Data subjects should be clear about what, why and in what way, Personal Identifiable Information (PII) will be processed.
The right of access Data subjects have the right to learn what PII is held on them by whom and why
The right of rectification Data subjects can request corrections to their PII
The right to erase Data subjects can request to be forgotten
The right to restrict processing Data subjects can ask organisation to stop processing their PII
The right to data portability Data subjects can ask for their PII in machine readable format or to have it sent to another organisation
The right to object Data subjects can object to organisation processing their PII
Automated decision making and profiling Protection against targeted marketing and decision making

 

 

Retention Policy
Retention Period Our retention policy can be obtained by contacting the parish clerk or visiting our website – http://www.selattyn-gobowenpc.org.uk
Where stored: Electronic, paper
Authority: Selattyn and Gobowen Parish Council
Information Asset Owner: Selattyn and Gobowen Parish Council
Location Held: Electronically  or Secure File
Permanent Preservation: No
Sensitive Personal Data: No

 

 

If you wish to require more information regarding rights, you can do this by consulting the Information Commissioners Office (ICO) website.  Or you can contact:

ben@dmpayrollservices.co.uk